When you are in the process of leasing an office copier machine for your business, you must consider all of the aspects of this process. Since a copier lease is a legal agreement, you have to make sure that you are signing a fair and transparent contract.
Once you have found a suitable copier model for your business, the next step is to get quotes from different copier dealers and compare the offers to choose the best package. However, it does not mean that you can expect the best packages in the initial stages. Instead, you will also have to negotiate the lease terms to fulfill your requirement and ask the copier dealer to make some concessions.
Importance of Negotiation
The significance of negotiation in any legal contract cannot be understated. Many companies and users just assume that copier companies that offer the cheapest leasing packages are the most suitable platform. However, you must consider the reliability and efficiency of the entire copier lease agreement to ensure you are entering into a suitable contract.
A suitable copier dealer and lease agreement should be selected based on your business goals. For example, if your business needs high-volume printing or large format printing, then you will have to negotiate such terms with the copier company.
Copier lease agreements cannot be canceled like most of the other leasing agreements. If you choose to do it, you will still have to pay a significant amount of the lease. Hence, to avoid such unnecessary charges, you should negotiate and sign a suitable contract in the first place.
Another important aspect of copier lease agreements is that it is quite easy for the companies to lose track of the terms and conditions set in such an agreement. Such problems arise when you go through an extensive process of researching various copier dealers. Some of the general things that you must consider in your office copier lease are:
• Duration of the lease
• Print speed and quality of the copier machine of your choice
• Any number of limits on repairs and maintenance services included in the lease agreement
• Options to update or upgrade the machines
These are some of the many aspects that need to be considered in a copier lease agreement. You should take your time in thoroughly reading and understanding the office copier lease agreements before signing them to make sure you are making the right choice.
Negotiation of a Copier Lease Agreement
First of all, it is important to reiterate the fact that a copier lease is negotiable. Every business should keep in mind to go through this process of negotiation to get the best copier lease agreement.
However, you should also be careful and smart during the negotiation process because any copier company will have a certain limit to which they are willing to reduce their costs. Moreover, there are many additional charges associated with the lease agreements. So, businesses need to make sure they are only selecting those packages that provide the features they need. It will help them in avoiding unnecessary charges.
The very first step in the negotiation process is to understand the nature and reliability of the copier company. There are many different types of copier dealers in the copier industry, so you should always choose a suitable company based on its reviews and overall reputation in the market. Picking the right company can make negotiations easier and quicker.
You should always be respectful, honest, and upfront about your intentions in the negotiation process. Being honest about your business goals and expectations is the best policy to convince the copier dealer to agree to your terms and conditions.
It is extremely important that once you start the negotiating process, you completely familiar with your requirements and ensure only these important features are included in the copier lease agreement. It is quite common that the copier leases are inflated due to the add-ons that you might not need for your business.
Moreover, you should also be fully familiar with the terms of your lease to ensure you can comply with the agreement. Most of the lease agreements do not have a favorable exit policy, so you must sign the contract after being fully satisfied with the terms.
In short, you should always negotiate the copy machine leases by holding meetings with the copier company to reach suitable terms and conditions and take benefit from the entire leasing process.